Privacy Policy
BVI Recruitment Limited Privacy Policy / GDPR / Your Data
BVI Recruitment Limited is a recruitment business which provides work finding services to its clients and work-seekers. BVI Recruitment Limited must process personal data (including sensitive personal data) so that it can provide these services – in doing so, BVI Recruitment Limited acts as a data controller.
You may give your personal details to BVI Recruitment Limited directly, including through an application or registration form, by email, telephone, WhatsApp, LinkedIn or another professional networking or messaging service, or via our website. We may also collect personal data from another source, such as a jobs board, publicly available professional profile, referral or prospective employer. BVI Recruitment Limited must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this Privacy Policy. At all times, we will comply with current data protection laws.
BVI Recruitment Limited (company number 17530590) understands that your privacy is important and that you care about how your personal data is used and shared. We value the privacy of everyone who uses our services and/or visits our website, www.bvi-recruitment.com (“our site”), and will collect and use personal data only as described in this Privacy Policy, consistently with our legal obligations and your rights. Please read this Policy carefully so that you understand how and why we process your personal data.
1. Definitions and Interpretation
In this policy, the following terms shall have the following meanings:
“Account” means an account required to access and / or use certain areas and features of our site.
“Cookie” means a small text file placed on your computer or device by our site when you visit certain parts used by our site which are set out in section 12 below;
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
“Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give BVI Recruitment Limited, or that we collect, through any of the sources or channels described in this Privacy Policy. This definition shall, where applicable, incorporate definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”);”
“We / Us / Our means BVI Recruitment Limited, a limited company registered in England and Wales under company number 17530590.
2. Information About Us
2.1 Our site is operated by BVI Recruitment Limited, a limited company registered in England and Wales under company number 17530590 whose registered address is Cwrt-Y-Llacha, Devauden, Chepstow, Wales, NP16 6NZ.
2.2 Our privacy contact is Ciaran Moore, who can be reached by telephone on 07927 478877 or by email at info@bvi-recruitment.com.
2.3 What Does This Policy Cover?
This Privacy Policy applies to our processing of personal data in connection with our recruitment and work-finding services, regardless of how that data is provided to or collected by us, including through our site, email, telephone, WhatsApp, LinkedIn, other professional networking or messaging services, jobs boards, referrals and direct communications. Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored or used by other websites, and we advise you to check the privacy policies of any such websites before providing any data to them.
3. Your Rights
3.1 As a data subject, you have the following rights under the GDPR, which this Policy and our use of personal data have been designed to uphold:
3.1.1 The right to be informed about our collection and use of personal data;
3.1.2 The right of access to the personal data we hold about you (see section 11);
3.1.3 The right to rectification if any personal data we hold about you is inaccurate or incomplete (please contact us using the details in section 13);
3.1.4 The right to erasure – i.e. the right, in certain circumstances, to ask us to delete personal data we hold about you. This right is not absolute, and we may retain information where continued processing is permitted or required by law. Our usual retention periods are explained in section 5.6;
3.1.5 The right to restrict (i.e. prevent) the processing of your personal data;
3.1.6 The right to data portability (obtaining a copy of your personal data to re use with another service or organisation);
3.1.7 The right to object to us using your personal data for particular purposes; and
3.1.8 Rights with respect to automated decision making and profiling.
3.2 If you have any cause for complaint about our use of your personal data, please contact us using the details provided in section 13 and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
3.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
4. What data do we collect?
Depending upon your interactions with us and your use of our site and our recruitment and work-finding services, we may collect some or all of the following personal and non-personal data, whether provided in a CV, application, message, professional profile or other communication (please also see section 12 on Our use of Cookies and similar technologies):
4.1 name;
4.2 address;
4.3 job title;
4.4 date of birth;
4.5 professional history;
4.6 contact information such as email addresses and telephone numbers;
4.7 demographic information such as postcode and interests; and
4.8 salary expectations.
4.9 information about your right to work, identity and eligibility for a role;
4.10 references and information supplied by referees, clients, prospective employers or publicly available professional sources;
4.11 records of our communications and interactions with you;
4.12 technical and usage information collected when you use our site, including IP address, browser or device information and cookie or analytics identifiers; and
4.13 where relevant and permitted by law, special category personal data, such as health or disability information needed to make reasonable adjustments, and diversity information. We may also process information relating to criminal convictions or offences where this is necessary and lawful for a particular role. We will process such information only where an additional condition under applicable data protection law is satisfied and will apply appropriate safeguards.
5. How do we use your data?
5.1 All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 6, below.
5.2 Our lawful basis for processing depends on the purpose and circumstances. We may process personal data where this is necessary to take steps at your request before entering into a contract or to perform a contract with you; where you have given consent for a specific purpose; where processing is necessary to comply with a legal obligation; or where processing is necessary for our legitimate interests or those of a third party, provided that those interests are not overridden by your rights and interests. Our legitimate interests include providing and improving recruitment and work-finding services, managing candidate and client relationships, responding to enquiries, maintaining business records and protecting our business. Specifically, we may use your data for the following purposes:
5.2.1 Helping you to secure permanent employment;
5.2.2 Helping you to secure temporary work;
5.2.3 Advising you on CV preparation;
5.2.4 Supplying our services to you (please note that we require your personal data in order to enter into a contract with you);
5.2.5 Replying to emails from you;
5.2.6 Analysing your use of our site to enable us to continually improve our site and your user experience;
5.3 Where permitted by law, we may use your contact details to send information, news and details of possible job roles by email, telephone, text message or post. We will rely on consent where consent is required and may otherwise rely on our legitimate interests where the law permits. You can withdraw your consent or object to direct marketing at any time by using an unsubscribe facility in our communications or contacting us using the details in section 13. We will not send unsolicited marketing or spam and will comply with applicable data protection law and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
5.4 Third parties whose content appears on our site may use third party Cookies, as detailed below in section 12. Please refer to section 12 for more information on controlling Cookies. Please note that we do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties.
5.5 You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
5.6 We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including to provide our recruitment and work-finding services, respond to enquiries, maintain appropriate business records and comply with legal, regulatory, tax, accounting or reporting obligations. The applicable retention period depends on the nature of the data and our relationship with you. In particular:
5.6.1 CVs, applications, professional histories and related candidate records will normally be retained for 2 years from our last meaningful contact with you, unless we agree a longer period with you or must retain them for another lawful reason.
5.6.2 Personal data submitted through our website, including contact forms, vacancy enquiries and registration forms, will be retained for as long as necessary to respond to and administer the enquiry. If the enquiry leads to an ongoing candidate, client or business relationship, the data will form part of the relevant record and be retained for the applicable period described in this clause. Otherwise, it will normally be deleted within 12 months after the enquiry has been resolved.
5.6.3 Records relating to placements, contracts, clients, invoicing and transactions may be retained for up to 6 years after the relevant relationship or transaction ends, where necessary for legal, tax, accounting, contractual or claims purposes.
5.6.4 Where we use your personal data for direct marketing, we will retain it until you withdraw your consent or object to the processing, or until we determine that the data is no longer accurate or required. We may retain limited information on a suppression list so that we can respect your marketing preferences.
5.6.5 Cookie and website analytics data will be retained for the periods stated in our cookie information and according to the settings of the relevant cookie or analytics service.
5.6.6 We may retain personal data for longer where this is necessary to establish, exercise or defend legal claims, comply with a legal or regulatory requirement, investigate suspected fraud or misconduct, or respond to a complaint. When personal data is no longer required, we will securely delete or anonymise it.
6. How and where do we store your data?
6.1 We only keep your personal data for as long as we need to in order to use it as described above in section 5, and/or for as long as We have your permission to keep it.
6.2 Your personal data is primarily stored in the UK. Some of our service providers or recipients may process personal data outside the UK. Where we transfer personal data to a country that has not been recognised as providing an adequate level of protection, we will use an appropriate safeguard permitted by applicable data protection law, such as approved standard contractual clauses, and will take any additional measures required to protect the data. Please contact us using the details in section 13 if you would like further information about the safeguards used for an international transfer.
6.3 Data security is very important to Us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our site or services.
6.4 Steps we take to secure and protect your data include storing it on a password-protected, encrypted, cloud-based database, accessed only by authorised employees of ours, encrypted when in transit, hard copies stored in lockable cabinets, securely deleted or shredded when no longer required.
7. Do we share your data?
7.1 We may share your CV and other relevant personal data with clients and prospective employers who are considering employing or engaging you, including law firms located in the British Virgin Islands. We may also share personal data, where necessary, with service providers that support our recruitment systems, website, communications, IT, cloud storage and business administration, and with our professional advisers. We will share only the personal data reasonably necessary for the relevant purpose and will require recipients acting on our behalf to protect it and use it only in accordance with our instructions and applicable law. We will obtain your permission before submitting your details to a prospective employer where required.
7.2 We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.
7.3 In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority.
8. What happens if our business changes hands?
8.1 We may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us.
8.2 In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes.
9. How can we control your data?
9.1 When you submit personal data via our site or services, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details).
9.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
10. Your Right to Withhold Information
10.1 You may access our site without providing any data at all.
10.2 You may restrict Our use of Cookies. For more information, see section 12.
11. How can you access your data?
You have the right to request access to personal data we hold about you and to receive the supplementary information required by applicable data protection law. We will normally respond within one month after receiving a valid request, although the period may be extended where a request is complex or numerous. We may ask for information needed to confirm your identity and locate the relevant data. Access requests are normally free of charge, but we may charge a reasonable fee or refuse to act where a request is manifestly unfounded or excessive, as permitted by law. Some information may be withheld where a legal exemption applies or disclosure would adversely affect the rights of another person. Please contact us at info@bvi-recruitment.com or use the contact details in section 13.
12. Cookies
12.1 Our site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our site and to provide and improve our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
12.2 By using our site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than us. For more details, please refer to section 5, above, and to section 12.6 below. These Cookies are not integral to the functioning of our site and your use and experience of our site will not be impaired by refusing consent to them.
12.3 All Cookies used by and on our site are used in accordance with current Cookie Law.
12.4 Before any Cookies that are not strictly necessary are placed on your computer or device, you will be shown a consent banner that explains the available categories and enables you to accept or reject them. Non-essential Cookies will not be placed unless and until you give consent. You may change or withdraw your choices at any time through the cookie settings available on our site. Refusing non-essential Cookies will not prevent you from accessing our site, although some optional features may not function as intended.
12.5 Certain features of our site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are referred below in section 12.6. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.10, but please be aware that our site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
12.6 Details of the Cookies currently used on our site, including their name, provider, purpose, category and duration, are available through our cookie consent tool. We will update that information when the Cookies or services used on our site change.
12.7 Our site may use Squarespace Analytics or another analytics service to help us understand how visitors use the site and to improve our services. Analytics information may include online identifiers and information about pages viewed, approximate location, device or browser and referral source. We will not place analytics Cookies unless you have given consent through our cookie banner. You may withdraw that consent at any time through our cookie settings.
12.8 The analytics service(s) used by our site use(s) Cookies to gather the required information. Such Cookies currently in use on our site are listed below:
ss_cid
ss_cpvisit
cc_cvisit
ss_cvr
ss_cvt
These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
12.9 In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
12.10 You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings.
12.11 It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
13. Contacting Us
If you have any questions about our site or this Privacy Policy, please contact us by email at info@bvi-recruitment.com or by telephone on 07927 478877 or by post at Cwrt-Y-Llacha, Devauden, Chepstow, Wales, NP16 6NZ. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you.
14. Changes to our Privacy Policy
We may update this Privacy Policy from time to time, including where our processing activities, services or legal obligations change. The current version will be published on our site. Where a change materially affects how we process personal data, we will take reasonable steps to bring it to the attention of affected individuals and, where required by law, obtain fresh consent. We recommend that you review this Policy periodically to remain informed about how we use personal data.